The General Data Protection Regulation (GDPR) sets strict requirements for the processing of personal data – including for online coaches. As a coach, you collect and process your clients’ sensitive data, whether in the context of scheduling appointments, communication or documentation of the coaching. A tailored data protection concept is essential to avoid cease-and-desist letters, fines and loss of trust.
Our service offers you a legally sound, individually tailored data protection concept that meets all the requirements of the GDPR.
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- Our services at a glance
- Your benefits with our data protection concept
- Who is this offer suitable for?
- Contact us
Our services at a glance
Analysis of your data protection needs
We conduct a comprehensive assessment of your coaching activities to determine:
- What personal data you collect (e.g., name, email address, coaching content).
- How and where the data is stored and processed (e.g., cloud systems, tools).
- Whether and which external service providers (e.g., payment or booking platforms) are involved.
Creation of an individual privacy policy
We develop a transparent and legally sound privacy policy that informs your clients about:
- What data is collected for what purpose.
- How the data is processed and protected.
- What rights clients have (e.g. access, correction, deletion).
Drafting data processing agreements
Do you use tools or external service providers that process personal data? We draft and review data processing agreements (DPAs) to ensure that your service providers also operate in compliance with the GDPR.
Data protection in contracts
We integrate GDPR-compliant clauses into your coaching contracts to:
- Inform your clients about data processing within the contractual framework.
- Give you legal certainty, e.g. regarding the retention or disclosure of data.
Technical and Organizational Measures (TOMs)
We support you in implementing technical and organizational measures to ensure data security. These include:
- Encryption of communication channels (e.g., email or video platforms).
- Secure storage and regular backups.
- Access restrictions and password protection.
Advice on consent forms
For the processing of certain data, you need the consent of your clients. We create legally compliant consent forms, e.g. for:
- Newsletter subscriptions.
- Use of feedback or testimonials.
- Recording of coaching sessions.
Training and awareness-raising
We offer you or your team a practice-oriented training on the GDPR so that you can:
- Know the risks and responsibilities.
- Apply data protection rules with confidence.
Your benefits with our data protection concept
- Legal certainty: Comply with all the requirements of the GDPR and avoid fines.
- Strengthen trust: Show your clients that protecting their data is a top priority.
- Increasing efficiency: With clear processes and templates, you save time and effort.
Who is this offer suitable for?
This service is aimed at:
- Individual online coaches and small coaching teams.
- Coaches who work with sensitive data (e.g. life counseling, career planning, health coaching).
- Coaches who use tools or platforms for scheduling, communication, or payment processing.
Contact us
Take advantage of our data protection concept for online coaches, to make your business legally sound and trustworthy. Contact us now for a non-binding initial consultation – we will help you implement data protection simply and efficiently.
